Summary
If you are paying an invoice that needs to be charged to the fiscal year that has just ended (i.e. paying after July 1 for an invoice being charged to June), please follow the instructions in this article so that the charges may be applied to the correct fiscal year.
Audience
This article is intended for all faculty and staff.
Platform
IC Finance Cloud
Contents
- Paying an Invoice in the Previous Fiscal Year
Paying an Invoice in the Previous Fiscal Year
IMPORTANT - This process will not create a new Purchase Order in the previous fiscal year. Once you have submitted your materials to Accounts Payable, you will only need to approve the transaction. Please do not update the Budget Date or any other information when approving.
If you are paying an invoice to be charged to the previous fiscal year, please scan a copy of your invoice and send the image via email to both the invoice imaging and cashiering email addresses. Please document on the invoice the full 28-digit account number that is being charged.
INVOICE IMAGING EMAIL: ofcinvoices@ithaca.edu
CASHIERING EMAIL: cashiering@ithaca.edu
For the subject of your email, please enter "FY2022-2023 Account Coding, [Dollar Amount], [Supplier Name]".
After Accounts Payable has received your email, they will create an entry using the information you have provided and you will receive a notification prompting you to enter the expense account number(s) to be charged and complete the transaction (Users will follow the same steps used in Account Coding). Based on the dollar amount, further approval may be needed (approvals will follow the same limits as requisitions, as detailed here).