Purchasing College Owned Computers

The Technology Renewal Program automatically covers the replacement of most of the college’s 'standard' computer systems once they have been purchased by your department. After the initial purchase of the 'standard' computer, it becomes an asset in the Technology Renewal Program and is replaced every four years. New equipment requests must be approved by the appropriate Dean, Director, or Vice President before being purchased. Other components and peripherals such as speakers, monitors, docking stations, etc, are not replaced under the renewal program.

*Note* - New computers are purchased by departments as part of the budget planning process. All new computer purchases must be budgeted for using the regular college budgeting guidelines and budgeted under sub code 8130. 

Audience

This article is intended for faculty and staff.

Platform

Dell desktops and laptops; Apple desktops and laptops.

Contents

Hardware Specifications

Desktops

Dell: Optiplex 5060 Small Form Factor (SFF)

Apple: 21.5-inch iMac with Retina 4k Display

Part #: Z0VX

Proposal #: 2104027251

Unit Price: $1,609.00

 

Intel Core i5-8500, up to 4.1GHz

3.6GHz quad-core 8th-generation Intel core i3 processor

CPU only

(does not include replacement monitor)

21.5" iMac with Retina 4k display
16GB RAM

16GB RAM

(Note: Due to Apple changes, RAM is not upgradeable)

256GB Solid State Hard Drive 256GB Solid State Hard Drive

DVD +/- RW (RW both DVDs and CDs)

No Optical Drive Available
Intel Integrated Graphics Radeon Pro 555X with 2GB video memory
Windows 10 Mac OS X

Laptops

Dell: Latitude 7300

Apple: 13-inch MacBook Pro with Touch Bar - Space Gray

Part #: Z0W5

Proposal #: 2104027256

Unit Price: $1,579.00

1.9GHz Intel Core i7 1.4GHz Intel Quad-Core i5, Turbo Boost up to 3.9GHz
13.3" Anti-Glare HD Display 13" Wide Screen Retina Display
16GB RAM

16GB RAM

(Note: Due to Apple changes, RAM is not upgradeable)

256GB Solid State Hard Drive 256GB PCle-based Solid State Drive
No DVD No DVD
Intel Dual-Band AC Wireless AirPort Extreme Wireless Card 802.11n
Integrated Web cam and Speakers Integrated Web cam and Speakers
Intel Integrated UHD Graphics 620 Intel Iris Plus Graphics 645

2 USB 3.0 ports, USB-C port, Ethernet and HDMI

2 USB-C Ports only 

(Please see adapter options below)

Windows 10

Mac OS X

Adapters

Note: An Apple adapter will be provided to you from IT. The purpose of this section is to show you the adapter options available to you.

Apple USB-C Digital AV Multiport Adapter

Includes: 1 USB-C port, 1 USB 3.0 port, 1 HDMI port

CDW-G Part #3679037

Apple USB-C VGA Multiport Adapter

Includes: 1 USB-C port, 1 USB 3.0 port, 1 VGA port

CDW-G Part #3679038

Dell USB-C Mobile Adapter DA300

Includes: 1 USB-C port, 1 USB 3.0 port, 1 HDMI port, 1 VGA port, DisplayPort, and an Ethernet port

Available through the Dell Catalog in IC Marketplace

Recommended Docking Stations

Are not included in the Technology Renewal Program and must be purchased by departments.These docking stations will work with the standard laptops listed above.

 

Dell D6000 Universal Docking Station

Includes: 4 USB ports, 1 USB-C port, 1 HDMI port, 2 DisplayPorts, Ethernet port, and Audio

Available through the Dell catalog in IC Marketplace

 

Apple - IOGEAR Quantum Thunderbolt 3 Docking Station, GTD733

Includes: USB 3.1 ports, Thunderbolt 3 / USB-C ports, DisplayPort, Ethernet, and Audio

Available through IC Marketplace from Amazon

Dell Purchasing Instructions

  1. Go to apps.ithaca.edu and choose IC Marketplace
    1. Log in using your netpass username and password
  2. Choose the Suppliers tab and enter Dell
  3. Choose Dell Marketing L.P. > Dell for Ithaca College
  4. Choose the Product you wish to buy and Add to Cart
    1. NOTE: You must choose the product that states "Tech Renewal Desktop" or "Tech Renewal Laptop" for Category or it will NOT be included in the replacement program.
  5. Choose Go to Cart>Create Order Requisition > Submit Order Requisition
  6. You are now viewing your IC Marketplace Cart, choose the product you wish to Checkout 
  7. Under Locations
    1. Choose Warehouse in "Ship To" field
    2. For "Attn", enter  Watkins Warehouse
  8. Under "Product", please fill in the correct 21 digit account number associated with your department
    1. You must use the sub code 8130 (small equipment)
  9. Under "Justification" (Do not use Delivery Notes field):
    1. Enter TREC as this is a special coding to trigger notifications for the Tech Receiving process
    2. Then continue to enter POC (point of contact) name
    3. Enter details including the name, phone #, and physical location for IT to deliver/install the item(s)
    4. Any additional justification information if needed
  10. Under "Organization and Approvals", Choose your department (Organizational Unit) and the appropriate Approval Chain
  11. Choose Checkout
    1. Your order will be sent for approval and then to the vendor who will ship the product out
  12. Endpoint technicians will contact you with further information

Apple Purchasing Instructions

*Please be aware that discontinuation of an Apple product can occur without notice causing orders to be cancelled in which the "Buyer" would be contacted with specific instructions on how to proceed.*

  1. Go to apps.ithaca.edu and choose IC Marketplace
    1. Log in using your netpass username and password
  2. Choose the Suppliers tab and enter Apple
  3. Choose Apple Inc. > Create a Non-Catalog Item
  4. Copy and Paste the Model description in the Item Name field (Located in the table above), Choose Next
  5. Enter the Unit Price for the model selected (Located in the table above)
  6. In the Description field, please enter the following information
    1. Proposal # (ex. Proposal 123456789)
  7. For Product Code, enter the corresponding Part # listed above
  8. Select Add to Cart and then select the cart icon in the upper right corner of the screen to view your cart
  9. Select Checkout for the desired computer items
  10. In the Ship To field, select Warehouse
  11. In the Attn field, enter Watkins Warehouse
  12. Under "Product", please enter the full 21 digit account number associated with your department
    1. You must use the sub code 8130 (small equipment)
  13. Under "Justification" (Do not use Delivery Notes field):
    1. Enter TREC as this is a special coding to trigger notifications for the Tech Receiving process
    2. Then continue to enter POC (point of contact) name
    3. Enter details including the name, phone #, and physical location for IT to deliver/install the item(s)
    4. Any additional justification information if needed
  14. Under "Organization and Approvals", Choose your department (Organizational Unit) and the appropriate Approval Chain
  15. Choose Checkout
    1. Your order will be sent for approval and then to the vendor who will ship the product out
  16. Endpoint technicians will contact you with further information

If you need assistance placing an order, please contact Karen Cleveland in Procurement, kcleveland@ithaca.edu, 607-274-7341.

Non-Standard Hardware

For inquiries regarding non-standard hardware, please contact Irene Scott in Procurement for purchasing assistance for computers and tablets.

Irene Scott, iscott@ithaca.edu, 607-274-1467

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Details

Article ID: 320
Created
Fri 3/30/18 11:28 AM
Modified
Mon 11/4/19 1:52 PM