Ithaca College Annual Open Enrollment Instructions

2024 Annual Open Enrollment is the time for Benefits Eligible IC employees can make benefit plan changes without having a qualified life event (e.g. family or employment change). Changes made during this period will be effective January 1, 2024. The open enrollment period will begin on October 30th and end at 5pm on November 10th. There will be no exceptions to the deadline due to the short amount of time we must process all changes and send updated files to our benefit partners.

Contents

Section 1: Review Your Information in IC HR Cloud

Section 2: Update Your Benefits Enrollments in IC HR Cloud

Section 3: Elect a Spending Account

Section 4: Finalize Benefits Enrollment

Section 1: Review Your Information in IC HR Cloud

Reviewing your information in IC HR Cloud for accuracy is an important step to ensure that your 2024 benefits enrollments are processed accurately and all enrollment information can be received in a timely manner. 

Review and/or Update Your Personal Information in IC HR Cloud

1. Click here to review/update your personal information in IC HR Cloud. This includes name, gender, full-time student status (if applicable)
2. Click here to review/update your contact information in IC HR Cloud. This includes your address and secondary phone numbers and email addresses.

Review Your Dependents/Beneficiaries to Ensure They Are Up-To-Date

1. Click here to review your dependents/beneficiary information.

• This link will display any people already on your record. If you need to add a new dependent or beneficiary, please click this link to access the Dependent and/or Contact Add Form for further instructions. Please note, if you wish to cover a dependent, they must be verified.

Review Your Current Benefits Elections

1. Click here to review your current benefits elections.

• Click the drop down menu and select Today
• Click on IC Benefits Program.
• Review all plan selections and covered dependents. This includes Medical, Dental, Vision, Spending Account, Supplemental Life Plans, and Employer benefits.

Section 2: Update Your Benefits Enrollments in IC HR Cloud

This section outlines the specific steps you should take when making changes to your benefits during this Open Enrollment period. Please follow each step as outlined below, and reach out to a member of the Benefits team if you have any questions.

• In IC HR Cloud go to the Me tab and select the Benefits app. 

• Once in the Benefits App, select Before you enroll. 
• Review the accuracy of any dependent and/or beneficiary information on the “People to Cover” page. 
  • If you need to add an eligible dependent or beneficiary, please click on the link at the top of the “People to Cover” page in IC HR Cloud, or use this link, and follow all directions.
    • Once you have submitted the dependent/beneficiary add form, it will be reviewed by a member of the Benefits team for approval.  Once approved, you will be notified that you can continue the online re-enrollment process.
• Select Continue in the upper right hand corner to review your current benefit elections and make any changes.
• Select Edit next to any benefit you wish to change.
  • If you are covering any eligible dependents, please ensure that you check the box under “Who do you want to cover?” next to each person.
  • Also, review the life insurance plans you are enrolled in and ensure you have designated beneficiaries for each.
• Select OK once you make changes for each plan.
• Select Continue in the upper right hand corner after you have made necessary edits to each benefits plan in order to advance to the next plan.

If you are enrolling in the High Deductible Health Plan, a Health Savings Account, or a Flexible Spending Account, please review Section 3 for helpful information.

Section 3: Electing Spending Accounts

When electing a Flexible spending Account or a Health Savings Account and adding the amount you wish to contribute during the calendar year, you will need to do the following:

1. Click Edit next to the Spending Accounts header to access the spending accounts associated with Open Enrollment (includes FSA and HSA information). Your current HSA or FSA option will be selected.
2. Click on the pencil icon next to "Health Savings Account" or "Flexible Spending Account" and add the annual amount that you wish to contribute. Click OK.
3. Click Continue. Once you click Continue, you will be able to continue down through your elections. After completing your elections, you will click Submit.
4. Once you Submit your elections, a calculation is done based on your payroll schedule. You will now see the amount per payroll for all of your benefit elections including the new amount you added for your Spending Account(s). NOTE: this calculation will not be displayed until you click Submit and return to the screen.

Please note: You can make changes to your elections and submit as many times as you need during the open enrollment period (October 30th-November 10th).  Please be sure you have made your final elections by 5pm on November 10^th. You will not be able to make changes after November 10th until next year's Open Enrollment, unless you have a qualifying life event.

Section 4: Finalize Benefits Enrollment

• Select Submit in the upper right hand corner to re-calculate your per pay-period cost and to save your re-enrollment changes. You will receive a Confirmation that your benefit elections were saved. Please save a copy for your records.
• You can review the elections you make any time throughout the year, by going to the Benefits app and selecting Your Benefits.