Summary
Approval chains for transactions in IC Finance Cloud vary by transaction type. This article contains instructions for managing your approvals, as well as information on how transactions are routed for approval in IC Finance Cloud.
Audience
This article is intended for all faculty and staff.
Platform
IC Finance Cloud
Contents
Approval Chains
Cost Center Manager Hierarchy
Transaction Types:
Requisition
Expense Report
Invoice
The Cost Center Manager (CCM) is an employee designated, for a department code, to be the first approver for any transactions charged to accounts containing that department code. The CCM is typically an administrator or coordinator within the department. There can be only one CCM per department code.
The Cost Center Manager Hierarchy begins with the CCM, escalates to the CCM's supervisor, and continues through a series of supervisors depending on the dollar amount of the transaction. Dollar amount thresholds for each transaction type are listed in the sections below.
Supervisor Hierarchy
Transaction Types:
Spend Authorization
Cash Advance Request
The Supervisor Hierarchy begins with the supervisor of the employee submitting a transaction and continues through a series of supervisors depending on the dollar amount of the transaction. Dollar amount thresholds for each transaction type are listed in the sections below.
Basic Approval Process for Financial Transactions
To manage approvals within IC Finance Cloud:
1. On the IC Finance Cloud home page, click the (Notifications) icon in the top right corner of the screen and click the Show All button OR click the (Navigator) icon in the top left corner of the screen, click Tools, and click Worklist.
2. Click on the notification for the transaction you would like to process.
3. In the top right corner of the window that appears, click one of the following to process the transaction:
- Approve to send the transaction to the next approver, or to complete the transaction if you are the final approver.
- Reject to cancel the transaction. To re-initiate the process, the submitter will need to create a new transaction.
- Reassign to send the transaction to another employee for approval.
- Actions -> Request Information to send the transaction back with a comment requesting additional information.
Transactions requiring approval in IC Finance Cloud will automatically generate a notification email to the approver. As an alternative to the steps above, approvals for financial transactions can be processed within the notification email itself by using the commands in the top left corner of the body of the email.
Click here for more information on rerouting specific approval types to other employees, rerouting approvals while out of office, or processing approvals on behalf of a direct report
Approval Limits and Additional Info by Transaction Type
The dollar limits for approvals for each transaction type are determined by an employee's Job Level. A transaction moves through its approval chain until it reaches an employee whose Job Level has an approval limit at or above the dollar amount of the transaction. See below for a listing of Job Levels with their associated Jobs, followed by listings of the approval dollar amount thresholds and additional approval information for each transaction type.
Requisitions
Additional Info for Approvers:
Approvers are able to add notes and attachments when approving a requisition
Approval Limits
Spend Authorizations
Additional Info for Approvers:
Approvers can check funds on accounts designated in a spend authorization. To check funds, click the Actions dropdown menu and click Check Funds. This step as optional, as accounts will not be charged until an expense report is completed.
Approval Limits
Cash Advance Requests
Approval Limits
Expense Reports
Approval Limits
Non-PO Invoices
Additional Info for Approvers:
If you choose to Return an invoice, please contact Accounts Payable. The Return function does not generate an automatic notification to Accounts Payable.
Approval Limits
