How To: Retain Content Before Sakai Site Deletion

Audience

This article is intended for Users (faculty, staff, students, affiliates) who are Site Instructors or Maintainers in Sakai sites

Platform

Sakai

Contents

Sakai Course Deletion

Beginning on June 30th, 2020, Sakai course sites from Fall 2015 will be purged from the the system to maintain system storage limits. 

By moving files to the following software services, Sakai site owners will continue to have long-term access to their site resources while also making the resources more accessible for students as needed. We recommended moving the files to other IT supported software systems including media.ithaca.edu (Kaltura) for audio/video, Leganto for e-reserves and storing digital files, or Microsoft Office OneDrive which has 1TB of storage. You can view the Knowledge Base articles for information on Leganto and Microsoft Office OneDrive, or view the video tutorial on how to upload media to Kaltura

 

Downloading Resources from Sakai Site

Exporting complete courses and content from Sakai can be difficult. Thankfully, downloading files you have uploaded to a Sakai site like Word documents, PDF's, image files, and any other file found in the Resources tool of your site is fairly simple. Sakai provides instructions and the needed information within the Resources section itself.

  1. Log into Sakai ( https://sakai.ithaca.edu ).  
  2. Visit the Site you want to download from, then click the Resources link within the Site.
  3. Click the 'Transfer Files' tab within Resources and follow the instructions as displayed. Make sure to copy the exact URL provided under 'Step 1' of the page as this is a distinct link and will be different for each of your Sites. When prompted for login, use the same username and password used to log into Sakai.

NOTE: While the WebDAV instructions provided for Windows and Mac are fairly straight-forward, we have found that installing and using Cyberduck (found in the 'Other versions' tab in 'Step 2') is typically faster and more reliable for copying large amounts of content.

 

Archiving Audio/Video Content with Kaltura

Kaltura is the video hosting, management, and delivery system for Ithaca College. For any audio or video content in a Sakai site's Resource folder or embedded in a Lesson, these files will be deleted when the site is deleted. To archive these files, download the media and upload to your account library on media.ithaca.edu. This library can be used within Sakai and also through the Kaltura Media Space at media.ithaca.edu.

 

Archiving Documents and Digital Content with Leganto

Leganto is an online application that supports the creation and management of course resource lists. Instructors can build, maintain, and share resource lists that include all material types, library staff can provide resources efficiently, and students can access all course materials in one place and from any device. Leganto integrates with the IC library's system, Sakai CMS, mobile apps, and citation tools. 

 

Archiving Files with OneDrive

OneDrive is a personal, secure, online storage service that allows you to upload, backup, create, view, edit, and share files with a 1 TB storage limit.

 

Archiving Files with Microsoft SharePoint

Microsoft SharePoint is a secure online platform to store, organize, share, and access information. It is primarily used for internal document management and storage, and to share internal communications and events. SharePoint is ideal for large groups of people, usually with read-only permissions to information. 

 

Archiving Files with Microsoft Teams

Microsoft Teams is a desktop, mobile, and web-based communication and collaboration platform for Office 365 that brings everything together into a shared workspace where you can chat, meet, share files, and work with business applications. Teams offers group chat, online meeting and web conferencing, audio and video calling, collaboration with built-in Office 365 applications, and OneDrive access. Teams is ideal for a group of people collaborating, usually all with edit permissions. Teams is widely used for departments, committees, working groups, research teams, and student groups.

Details

Article ID: 843
Created
Thu 5/7/20 4:25 PM
Modified
Mon 1/24/22 11:38 PM