Getting Started: Zoom

Tags Zoom

Zoom is an enterprise-wide video conferencing service to which all students, staff, and faculty have access. It can be used as a video conferencing room, remote instruction, and virtual conference solution. You can host a video conference meeting with up to 300 participants, who may be part of the IC community or outside contacts. The tool includes chat, screen sharing, a virtual whiteboard, breakout rooms, meeting recording, and more. It is installed in all classrooms and conference spaces. In addition, it is integrated as a tool in Sakai for easy meetings with your class or project members. 

If you want to use Zoom for a class or project, visit the  Ithaca Zoom website ( ithaca.zoom.us ), or our other articles in this category, to learn more. (Note: HIPAA Compliant accounts are specialized accounts, and those users who have it enabled should log in here : hs-ithaca.zoom.us )

Below and in this category is basic information to get started and conference with zoom as a host or participant; see the full documentation on Zoom's website here.

 

Alert: As of November 23, 2019, Zoom began enforcing Meeting and Webinar passwords for all scheduled and instant invite meetings by default. If you would like to review the documentation published by Zoom on these changes, please visit their knowledge base article covering Account Setting Updates: Password Default for Meeting and Webinar, or visit the Features section of this article.

Contents

Features
Update: Zoom Passwords
Downloading Zoom
Start or Schedule a Meeting
Meetings
Join a Meeting
Zoom Settings

Audience

This article is intended for faculty, staff and students.

Platform

Microsoft Windows, Apple macOS, Apple iOS, Google Android

Features

Zoom can be used to conduct ad-hoc virtual meetings, scheduled meetings, remote instruction, and even virtual conferences. You can also co-host the meetings to help manage participants and activities in the meeting. 

Visit the related articles on Zoom.us's site for features: (Note: depending on whether you are a participant or a host, your functions available to you will be different.)

 Host and Co-Host Controls in a Meeting
 Attendee Controls in a Meeting

Scheduling Meetings
 Scheduling Privileges - allow someone to schedule meetings on your behalf (Does not apply to Sakai)
Nonverbal Feedback - Note: Must be enabled by host for participants to provide nonverbal feedback.
 Chat
 Screen Sharing
 Virtual Whiteboard
 Getting started with Breakout Rooms
 Recording Meetings
 

 

Update: Zoom passwords 

Zoom will implement a change on November 23rd, 2019 began to enforce a password default for all Personal Meeting ID-based meetings (PMIs), all scheduled meetings and webinars, and all instant meetings. This change will not affect users who join by clicking the meeting link or through the desktop calendar integration. Meeting creators can see and edit the meeting password when creating or scheduling meetings.

IT has tested with pre-scheduled zoom meetings and have found that pre-scheduled Zoom meetings will not be affected when this setting is changed. However, because this feature is intended to provide an additional layer of privacy and security to users, we strongly recommend sending new meeting invites for any future or recurring meetings to include a password.

Note that users who join by manually entering the meeting ID will need to enter the password manually in order to attend any meetings.

Downloading Zoom

Zoom supports a wide range of devices. Listed below are standard college-owned devices, or common personally owned devices. Please see Zoom's articles on their Get Started page for the full instructions for any unlisted devices.

Microsoft Windows and Apple macOS

  1. Log in to Ithaca portal for Zoom.
  2. Click sign-in in the top right. Enter your Netpass credentials.
  3. Click Host a Meeting in the top right of the screen.
  4. The desktop application will automatically download if it is not already installed.

From here you can join a meeting in progress by clicking Join a Meeting, or start or schedule a meeting by clicking Sign In.

Apple iOS/Google Android

  1. Visit the App Store on your device.
  2. Search Zoom. The app should have Zoom listed as the publisher. Press Get to install the application.

From here you can join a meeting in progress by clicking Join a Meeting, or start or schedule a meeting by clicking Sign In.

Start or Schedule a Meeting

For all the different options Zoom provides for scheduling meetings, please visit their articles for Hosting a MeetingScheduling a Meeting, and Scheduling Recurring Meetings.

Note: Our institution has disabled the option for Meetings to start with Video automatically connected. This is for privacy reasons. Once you and your attendees have entered the meeting, you will be able to toggle on Video freely.

  • Click Start With Video or Start Without Video to start a meeting sharing your desktop or a specific application.
  • Click Schedule to set up a future meeting.
  • Click Join to join a meeting that has already been started.
  • Click Share Screen to share your screen in a Zoom Room by entering the sharing key or meeting ID.

Meetings

  1. Click Meetings to view, start, edit, and delete your personal meeting ID, schedule meetings and record meetings. 
    • Click Start to start a pre-scheduled meeting that is listed in your upcoming meetings.
    • Click Edit to edit or update a scheduled meeting.
    • Click Delete to permanently delete a scheduled meeting.
    • Click Copy to copy a scheduled meeting invitation text. It can be manually pasted into an email or into another application.

Available in the menu bar located at the bottom of every meeting window are a suite of tools available to you (and co-hosts and attendees, as applicable).

  • Invite additional people to join via email, instant message, SMS or meeting ID
  • Share your desktop or application
  • Converse in group or private chat
  • Record the meeting
  • Manage participants
  • Mute and un-mute audio
  • Select audio options
  • Start and stop video
  • Configure settings
  • Leave (or end) the meeting

Join a Meeting

Microsoft Windows; Apple macOS; Apple iOS; Google Android

  1. Click Join A Meeting. You can join a meeting with or without signing in.
  2. Click Join.
  3. Enter your Meeting ID Number and name.

Via Web Browser

  1. Visit  join.zoom.us.
  2. Enter your Meeting ID Number.
  3. It will automatically launch the Zoom desktop application; if it does not automatically open, it will prompt you to download and install it, then will open the meeting.
  4. Type in your display name if you are not logged into Zoom. 

With a Telephone

  1. On your phone, dial the teleconfrencing number provided in your invite.
  2. Enter your Meeting ID Number when prompted using your touch-tone (DTMF) keypad.

If you have already joined the meeting via computer, you will have the option to enter your 2-digit participant ID to be associated with your computer. If not press #. 

From Sakai

Sakai has a plugin tool to add a Zoom meeting to a class or project site. Once the professor or maintainer of the site has added the tool you will be able to join the meeting from that site. To join:

  1. Navigate to the Sakai website where there will be a Zoom meeting.
  2. In the sidebar, click Zoom Cloud Meeting.
  3. Enter a display name into the display name textbox.
  4. Zoom with launch the application or prompt you to download it.

Zoom Settings

  1. Click Settings to adjust Zoom's settings:
    • Click General to select default preferences.
    • Click Audio to test, select and just the speakers and microphone.
    • Click Video to test and select the video camera.
    • Click Recording to browse or open stored recordings.

Details

Article ID: 152
Created
Tue 9/19/17 2:52 PM
Modified
Wed 3/25/20 3:04 PM