Sakai Project Site Considerations

Tags sakai canvas

With the implementation of Canvas, the new Ithaca College learning management system, project sites in Sakai will need to be moved out of Sakai by the beginning of the Fall 2021 semester. See the LMS Replacement website for the latest updates. 

If you are unsure of the course of action needed or need assistance, schedule a consultation regarding the migration path for your Sakai project site.

Evaluating Your Sakai Project Site

Deleting Project Sites

If you no longer need the content or data in your project site (or if you have already moved it elsewhere) that site can be deleted. Before deleting a project site, consult the College’s Record Retention Schedule to ensure that you do not need to retain the data.

Next Steps

Archiving Project Sites

Content from project sites that is no longer used and/or must be retained as per the College's Record Retention Schedule can be archived. SharePoint is the recommended option for archiving documents and records.

Before archiving content from a project site: 

  • Check with your department or unit to see if an archive location already exists 
  • Determine who might need to retrieve and/or access archived content in the future

Next Steps

Moving Project Sites

Project sites that are still active can be moved to another platform.  The following questions might help you determine how to pick the most appropriate new home for your project site:

  • What is the project site used for? 
  • What are the alternatives to Sakai? 
  • What tools do you use in Sakai?

Next Step

Evaluating Your Sakai Site Files

Evaluating Your Files

As you evaluate files in your Sakai project site, consider if those items are still relevant or accessible. The management and sharing of files should be determined by usage type. As you review, ask these questions about each file you own: 

  • Is it clear who this content is for and is it still valuable/relevant? 
  • If it must remain in document format and is still relevant and useful, is the document file named in a way that makes it easy to understand what it contains? 
  • Does this content already exist anywhere else? 
  • Should this file or its information be owned and maintained by a different office? 

After you've evaluated all your content, you will need to decide on one of the following actions for every file in question: 

  • Delete: The file is no longer needed and can be deleted
  • Archive: Move the file to permanent storage 
  • Move: Move the file to a new platform

To help you determine which action to take, see the Document Review Flowchart (.pdf) or Document Review Q&A (.doc).

For files that you plan to keep:

  • Are the files accessible? Can the documents be read with a text to speech or screen reader? Are the graphic elements labeled with appropriate alternative text? Are tables, headers, and lists correctly formatted and tagged? Do media files have captions and/or transcripts?
  • Are the files in the most appropriate format? PDF forms, for example, might work better as a Microsoft or Formstack Form. Other documents might work better as a web page. 
  • Who needs access to the files? File storage locations can be owned by an individual or a group. Some are only available to members of the IC community, while others allow for file sharing with individuals and groups outside of IC. 
  • How will the files be used? Do the files need to be stored as a master template in a secure location? Is it a living document that is edited by multiple people? Does it need to be shared privately? 

Further Information

Next Steps

Details

Article ID: 1102
Created
Tue 4/20/21 3:50 PM
Modified
Tue 5/4/21 11:30 PM